Executive Administrative Assistant – Remote
Home
Full time
R-15434
Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.
Job Posting Title Executive Administrative Assistant – Remote
Job Description
The Executive Administrative Assistant provides dedicated administrative support to one or more of Prime’s Executive Leadership Team (ELT) members. This position will manage calendars, travel arrangements, expense coordination and other high-level administrative duties on behalf of their executive.
Responsibilities
Provide administrative support to one or more of Prime’s Executive Leadership Team (ELT) members; serve as first point of contact for the assigned executive(s) by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility
Manage calendar(s) and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments
Coordinate travel on behalf of leaders and ensure the appropriate lodging, car service and/or other necessary accommodations are secured; may be responsible for contracting with vendors to secure facilities and/or negotiate rates in the best interest of Prime
Coordinate large or sensitive team meetings and/or conferences that may extend beyond executive functions at Prime; ensure facilities, technology and materials or handouts are adequately prepared and distributed
Document, maintain and enforce policies and procedures in support of business operations; serve as initial point of contact for guidance, approval or routing to the assigned executive for review, signature, or decisions
Support executive with general administrative tasks and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, administering the recognition program, ordering supplies, maintaining records and/or coordinating large site events; Works independently and within a team on special, nonrecurring or ongoing projects at the discretion of assigned ELT member; plan and coordinate presentations, disseminate information, follow up with cross-functional participants, design and deliver general correspondences, memos, charts, tables, graphs etc and proofread/edit copy for spelling, grammar and formatting inconsistencies; may be accountable for accuracy and clarity of final copy
Collaborate with key stakeholders across the enterprise to create materials for board of directors and committee meetings
Develop and maintain business connections both inside and outside of Prime; maintain confidentiality for circumstances that are highly sensitive in nature
Capture and distribute meeting minutes at executive leadership and other management or committee meetings
Track and process invoices and expenses on behalf of the assigned executive
Other duties as assigned
Minimum Qualifications
High school diploma from an accredited school or equivalent GED is required
10 years of experience in administrative role with at least 3 years of experience at Prime or 3 years of experience directly supporting a C-level executive
Must be eligible to work in the United States without need for work visa or residency sponsorship
Must be eligible to work in the United States without the need for work visa or residency sponsorship
Additional Qualifications
Advanced computer skills including Microsoft office suite of programs (MS Word, Excel, PowerPoint and Visio)
Previous experience creating executive level spreadsheets, presentations and reports
High degree of professionalism and executive presence
Excellent oral and written communication skills
Demonstrated organizational and time management skills
Strong attention to detail with the ability to handle sensitive and/or confidential information and materials
Ability to anticipate needs and proactively find solutions
Ability to work autonomously in a changing and dynamic work environment
Ability to handle continuous change and shifting priorities
Ability to work well with all levels of internal management and staff, outside clients and vendors
Preferred Qualifications
Bachelor’s Degree
Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment
Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures
Every employee must be able to perform the essential functions of the job and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions, absent undue hardship. In addition, Prime retains the right to change or assign other duties to this job.
Potential pay for this position ranges from $31.73 – $50.96 based on experience and skills.
